Executive assistant

Brussels - Charleroi
Posted 3 years ago

We are seeking a collaborative and action-oriented Executive Assistant to support our team.  You will be responsible for handling a wide variety of team driven tasks including but not limited to, managing schedules, priorities, domestic and international travel, meetings and other related events. The candidate will be a highly qualified and experienced Executive Assistant who possesses excellent interpersonal skills, values attention to detail, has the ability to handle a variety of responsibilities including prompt, and is of the highest personal integrity. You will collaborate extensively with other teams.  The office environment is fast-­paced and professional, requiring quality work, flexibility, and individual initiative.

Your future responsibilities

  • Maintain calendar, schedule meetings, work through scheduling milestones
  • Interfaces with the team on all key projects, programs, and initiatives
  • Plan and execute domestic and international travel requirements
  • Manage and organize reports/decks/presentations for client meetings
  • Assist with filing and organizing of information
  • Be a liaison with facilities to ensure meetings/events run smoothly and the room is available and prepared.
  • Work with other Services and Assistants to coordinate events and activities, arrange catering, plan room set-up.
  • Prepare Purchase Orders and track receipts and payments as required.
  • Assist in tracking expense workflow and ensure that expense reports are prepared and submitted on a timely basis, meeting travel requirements and associated etiquette
  • Provide a timely reason to emails, calendar requests, and written correspondence
  • Prepare, edit, and polish documents in MS Office Suite (Word, Excel, PowerPoint etc.)
  • Knowledge of video conference and IM for Office
  • Ability to plan and coordinate onsite and offsite events/meetings of varying sizes for departments and cross-functionally

Your awesome skills

  • 3-5 years of Administrative experience, preferably in a fast-paced, high growth environment
  • Experience supporting Director or VP levels
  • BA/BS degree is highly preferred
  • Advanced knowledge of Microsoft Outlook, Word, Excel, PowerPoint experience required
  • Excellent time management and project management skills
  • Collaborative and action-oriented
  • Competent in using technology to improve work efficiency
  • Ability to display a high degree of judgment, discretion, and confidentiality

Job Features

Job CategorySales

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